Program Coordinator

Alberta Ecotrust logo on red background

Date

2024-03-06

JOB TITLE: Program Coordinator

LOCATION: Calgary or Edmonton

Alberta Ecotrust Foundation
Alberta Ecotrust is a registered charity created through a unique partnership between the corporate sector and the environmental community in 1991. Leading boldly ever since, our programs have expanded to build bridges across sectors, communities, and cultures, focus on solutions and skills, and financially support hundreds of high impact environmental organizations, programs and projects across Alberta. 

We increasingly utilize a co-benefits approach to ecosystem challenges, looking for outcomes that also include cleaner air, job creation in new economies, public health benefits, and energy-efficient affordable housing. Beyond grants, we are mobilizing  and financing pathways to a sustainable, low carbon future. Our environmental priorities include:

  • Nature-based Solutions & Conservation

  • Climate Resilience & Emissions Reduction

  • Circular Economy

Alberta Ecotrust respectfully acknowledges that our programs are delivered across the province of Alberta, comprising Treaty 6, Treaty 7, and Treaty 8 territory, the traditional lands of First Nations and Métis Peoples. We increasingly utilize a multi-solving approach to ecosystem challenges and pathways to a low carbon future and are committed to creating a safe, warm and welcoming environment for all people interested in applying for our positions.

Program Coordinator

Working in a small, friendly and flexible team-based environment, the Program Coordinator knows, understands and contributes to the vision and mission of Alberta Ecotrust. 

The Program Coordinator plays a key role in assisting the Director, Grants & Initiatives and the Program Specialists to administer and deliver the charitable programs of Alberta Ecotrust. Primarily, this includes ensuring that all relevant details required for effective and efficient delivery of our grant programs and Foundation Initiatives are attended to: coordinating activities and events related to these programs; maintaining and managing program data; and assisting with communications. 

This position will also participate in engagement activities which may require some traveling, evening and weekend work.

Your work will be instrumental in helping us achieve our environmental priorities, including Nature-based Solutions & Conservation, Climate Resilience & Emissions Reduction, and the Circular Economy.

Join our team and be part of a transformative journey toward environmental sustainability and positive impact. We are seeking an individual with a passion for environmental solutions, a commitment to cross-sector collaboration, and the ability to think creatively in finding collective solutions to complex challenges. All team members at Alberta Ecotrust care deeply about securing resources for environmental and climate solutions, love to work across sectoral boundaries, and are committed to thinking outside the box in finding collective solutions to complex and urgent challenges.  Your passion for climate and conservation solutions, combined with your skills in program administration, reporting, facilitation, research, capacity building, and collaboration will be instrumental in advancing our mission.

This position is responsible for the following:

Program Operational Support:

  • Administer and deliver our grant programs with support from the Program Specialists and the Director of Grants & Initiatives.

  • Support the Director of Grants & Initiatives and the Program Specialists to deliver our Foundation Initiatives.

  • Support the Director of Grants & Initiatives and the Program Specialists in coordinating meetings of the Environmental Advisory Committee, Climate Innovation Fund Executive Advisory Committee, Climate Innovation Fund Grant Review Subcommittee, and participate in other committee meetings as deemed necessary.

  • Maintain the client relations and management database, including contact names of applicants, grantee participants, service providers, resources, and other significant information. 

  • Assist in planning and conducting any special meetings, workshops, engagement activities, and/or events relevant to the charitable programs of the Foundation.

  • Assist with high level project management to ensure programs are aligned with Alberta Ecotrust’s Program Framework.

  • Maintain accurate and complete files. 

  • Provide analysis of program data as requested by senior staff. 

  • Undertake and manage small projects and events as directed by senior staff. 

  • Manage Alberta Ecotrust Foundation’s grants email account.

Grant Programs: 

  • With support from the Director of Grants & Initiatives and the Program Specialists, coordinate activities and liaise with staff, committee members, applicants and grantees as required to support the on-going operation of our grant programs, including:
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  • Develop and maintain good relationships with grantees and all Ecotrust stakeholders. 

  • Working with the Director of Grants & Initiatives and the Program Specialists to ensure the ongoing development and delivery of high quality grant programs.

  Foundation Initiatives Support

  • Undertake relevant research at the direction of the Grants & Initiatives team.

  • Conduct analysis to support initiatives.

  • Support the preparation of proposals and grant/funding applications.

Program Monitoring, Evaluation and Reporting

  • In collaboration with the Program Specialist, Data & Reporting, manage reporting timelines, resources, and stakeholder communication to ensure the successful execution of programs.

  • Contribute to the monitoring, evaluation, reporting, and learning efforts across the Grants & Initiatives portfolio in alignment with our established Monitoring, Evaluation, Reporting and Learning (MERL) and Results Based Management Frameworks (RBMF).

  • Work with the Grants & Initiatives team to gather data, analyze results, and compile reports for internal and external stakeholders.

  • Support administration and reporting related to external grants, and other Alberta Ecotrust reporting requirements.

  • Develop documentation that communicates the achievements and challenges of the Grants & Initiatives portfolio.

Collaboration and Networking

  • Collaborate with internal teams and external partners to enhance program effectiveness and explore new opportunities.

  • Build and maintain partnerships with relevant organizations and stakeholders.

Environmental Priorities

  • Stay informed about environmental issues, especially those related to Alberta Ecotrust’s Focus Areas.

  • Contribute to the development and execution of strategies that align with the organization's environmental priorities.

Financial Monitoring

  • Contribute to budget monitoring and financial reporting as requested.

  • Maintain accurate and complete files to ensure reporting and documentation is accurate and audit ready. 

Communications Support

  • Communicate program outcomes and impacts effectively to internal teams, donors, and the public.

  • Collaborate with the Communications Team to synthesize, organize, and elevate various inputs and initiatives.

  • In collaboration with the communications team establish and ensure effective client relations and management database usage including use of communication and query tools for building marketing lists and crafting messaging for emails and text messaging platforms.

General

  • Adapt to changing priorities and requirements, bringing an innovative mindset to address challenges.

  • Contribute ideas and strategies for advancing the organization's goals in the context of a sustainable, low-carbon, and biodiverse future.

  • Participate in ongoing internal work at AEF on equity, diversity, inclusion and Indigenous communities and partners.

  • Represent Alberta Ecotrust at public events and in programs and initiatives with partners and collaborators.

Skills and Expertise

You will report directly to the Director, Grants & Initiatives and collaborate closely with all the Program Specialists on the Grants & Initiatives team as well as the rest of Alberta Ecotrust. Alberta Ecotrust’s head office is in Calgary, however, the successful candidate can be located in either Calgary or Edmonton, or potentially a remote placement.

A successful candidate will possess the following skills and expertise:

  • Degree in Environmental Science; Biology, Ecology, or Earth Science; Geography or Environmental Studies; Conservation Biology; Environmental Engineering; Sustainability Studies; or equivalent experience.

  • Minimum 2 years relevant work experience (can include internship or co-op work experience). 

  • Strong knowledge of environmental issues and concepts of sustainability.

  • Good understanding of the unique challenges and values of the non-profit and charitable sector.

  • Knowledge of and experience in methods of presentation including the use of media, webinars, communication skills, and the techniques of conducting hands-on learning sessions.

  • Proficient in Google Workspace and Microsoft Office.

  • Experience/good aptitude for creative software and other technology including grant management and CRM programs.

  • Excellent interpersonal skills. 

  • Experience and skill that includes time management, and monitoring of projects, including planning, implementation, and evaluation.

  • Detail-oriented with a proficiency in compiling, analyzing, and presenting data for various stakeholders.

  • Strong written and verbal communication skills, able to convey complex information in a clear and accessible manner for diverse audiences; experience in creating clear and concise reports.

  • Basic financial understanding to contribute to budget monitoring and financial reporting. Some exposure to financial aspects of program coordination.

  • Ability to work in a dynamic environment and adapt to changing priorities and requirements. 

  • Excellent administrative skills including organizing, meeting logistics, committee communications.

Workplace Culture & Position Location

The position is located in Calgary or Edmonton. Alberta Ecotrust provides a flexible schedule and an inclusive, positive, and collaborative team culture. A hybrid model is employed at Alberta Ecotrust with flexible office hours combined with remote working.  Travel between Calgary and Edmonton and occasionally throughout the province will be required as part of this position.

In Calgary, we have a casual workplace in a heritage building with lots of meeting space, a full kitchen, great access to transit, local restaurants and the downtown core. In Edmonton, we have a co-working space with individual workspaces, space for meetings, and collaborative spaces when needed. Our staff are extremely motivated to make a difference, and you’ll be part of an innovative team that gets to do interesting, meaningful work aligned with their shared values and desire to improve the world. 

Remuneration

This is a full time position. This position has a 37.5-hour work week with every third Friday as an earned day off, with a competitive salary range $50,000 - $75,000, plus paid health benefits, three weeks vacation, Christmas break, and day off for your birthday. 

Submit your application to Alberta Ecotrust via our online recruitment system by midnight on March 28th, 2024. 

1. Please provide a cover letter and resume via the online system.

2. Your cover letter and resume combined should not exceed three pages.

3. You must be legally eligible to work in Canada.

4. No relocation budget is provided.

Alberta Ecotrust is an equal opportunity employer that strives to build a team that reflects the diversity of the community we work in, and encourage applications from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, people with disabilities, and others with the skills and knowledge to productively engage with diverse communities. If we can make this easier through accommodation in the recruitment process, please let us know by emailing l.risslingwynn@albertaecotrust.com

Please note that only those selected for an interview will be contacted. We thank everyone who applies.