JOB TITLE: Bookkeeping and Data Entry

LOCATION: Calgary

Alberta Ecotrust Foundation
Alberta Ecotrust is a registered charity created through a unique partnership between the corporate sector and the environmental community. Leading boldly and collaboratively for more than 30 years, Alberta Ecotrust is seen as an environmental changemaker and solutions provider. 

Our programs build bridges across sectors and communities by supporting hundreds of impactful environmental organizations and investing millions of dollars in programs and projects across Alberta. Beyond grants, we mobilize and finance pathways to a sustainable, low-carbon future. Our focus areas are:

• Climate Resilience and Emissions Reduction

• Nature-based Solutions and Conservation

• Circular Economy

Alberta Ecotrust respectfully acknowledges that our programs are delivered across the province of Alberta, comprising Treaty 6, Treaty 7, and Treaty 8 territory, the traditional lands of First Nations and Métis Peoples. 

Bookkeeping and Data Entry, Alberta Ecotrust Foundation
Are you detail-oriented, organized, and passionate about supporting the financial health of a charitable organization? Alberta Ecotrust is seeking a part-time Bookkeeping Data Entry Clerk to join our team in Calgary. In this essential role, you'll play a key part in maintaining the financial health and transparency of our organization. If you thrive in a team-based environment and have a knack for accuracy, we want to hear from you.

As the Bookkeeping and Data Entry clerk, you'll be a vital part of the finance and accounting team. Reporting directly to the Office and Administration Manager, you will be responsible for accurate and timely data entry, invoice filing, and audit support.

This position is responsible for the following:

• Accounts Payable Data Entry: Receive, match, verify, and enter vendor invoices, staff expense reports, general operational bills, and internal grant payment requests. Generate semi-monthly accounts payable reports.

• Invoice Filing: Ensure all incoming invoices are properly filed and organized in both physical and digital systems.

• Data Accuracy and Integrity: Maintain the accuracy and integrity of financial data, including regular checks for errors and discrepancies.

• Confidentiality: Handle sensitive financial information with strict confidentiality.

• Collaboration: Work closely with the Office and Administration Manager and support the Finance Team with external audits.

Qualifications

Reporting directly to the Office and Administration Manager, a successful candidate will possess the following qualifications:

• Experience: 2 years previous experience with QuickBooks Advanced is required. With 5 years prior bookkeeping and data entry experience. Previous experience in a non-profit environment is beneficial but not essential. Previous experience in file management. Knowledge of records management best practices.

• Skills: Proficient in QuickBooks Advanced, working with multiple classes. Strong attention to detail and accuracy. Good organizational skills and ability to prioritize tasks. Basic knowledge of accounting principles. Ability to work independently and handle confidential information. Strong written and verbal communication skills. Strong understanding of G Suite and use of Excel.

• Education: Business Administration Diploma or QuickBooks Pro Certification with additional coursework in Record Management preferred.

Workplace Culture

Alberta Ecotrust provides a flexible schedule and a positive, collaborative team culture. Our staff are extremely motivated to make a difference, and you’ll be part of an innovative team that gets to do interesting, meaningful work aligned with their shared values and desire to improve the world. This is a part-time role with a set schedule of approximately 2 days or 14 hours per week in person at our Calgary office.

Remuneration

The starting salary: $25 - 30 per hour depending on experience.

How to Apply

1. Submit your application to Alberta Ecotrust via our online recruitment system by February 28, 2025.
2. Provide a cover letter and resume via the online system.
3. Your cover letter and resume combined must not exceed four pages

Applicants are encouraged to identify in their applications if they are Indigenous Peoples, Black People, People of Colour, women, youth, people with disabilities, members of the LGBTQ2SAI+ communities, new immigrants, refugees, and/or are members of other diverse communities.

If we can make this easier through accommodation in the recruitment process, please let us know by emailing Susan Berry, Office and Administration Manager, at s.berry@albertaecotrust.com.

Please note that only those selected for an interview will be contacted. We thank everyone who applies.